Making minutes of board meetings is an essential, yet neglected aspect of board governance. Whether they are an official record or just an instrument for organization, minutes ensure that all decisions and actions taken during the meeting are recorded. They also help enforce director and corporate accountability.
For this reason, it is vital that the method of creating minutes is clearly defined. While there are a range of methods to create minutes, the most efficient method of recording the time to create them is by using a program that permits quick and efficient recording while the board is in session. This technology can reduce the time needed to create minutes, and ensure that all information is recorded.
The goal of board meeting minutes is to provide an objective and factual account of the meeting, free from making statements or expressing opinions. This can be challenging when hop over to this website the emotions are high or the board is split. It is vital that the minute-taker is capable of dissociating their own thoughts and observations from the opinions of the board members as they take notes.
To assist with this, Bowie recommends that board secretaries use a uniform format to record the minutes of meetings. This will help to streamline the recording of minutes so that the board can have more time to discuss issues and respond to questions. She suggests that any revisions of the minutes be recorded to ensure that board members are aware whether they have been revised.
