Features to Look For in Document Sharing Software

In the past, sharing files with colleagues involved printing out documents or physically handing them around. This was inefficient and resulted in many miscommunications and errors. Modern alternatives include the file-sharing program that allows employees to upload or download different types of files through the internet or a network. The most effective document sharing software include features such as version control, central data storage, and real-time collaboration, making it easier for project managers to share information and manage projects in real-time.

Idealistically speaking, the best tools for sharing files allow IT to manage the content in order to prevent inappropriate data from sharing or sensitive information from being leaking. They also ensure that users have the latest version of every file. The latest cloud-based programs also allow for different levels of permissions that help maintain the security of your data and prevent leaks.

Version tracking is a crucial feature of any document sharing software. Many vendors have integrated this into their systems in order to prevent teams from doing duplicate work or working with obsolete versions. You can find this in platforms that support popular office programs and CAD files, or even photos and videos.

The most advanced document sharing programs also provide seamless collaboration. They are easy to use and offer users with a pleasant experience beginning with the onboarding process and continuing to the day-to-day use. You should seek out an intuitive interface that permits you to search for specific words or phrases in titles and text. You can also search for files by type as well as upload and modification dates, and other factors. Platforms should be able sync files on your local computer to the cloud, ensuring the best efficiency and convenience.


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